Fill Every Spot. Answer Every Parent.
ChildCareSolutions gives daycares and early-learning centers an AI front desk that responds to every enrollment inquiry, answers parents day or night, and keeps your waitlist moving — running alongside the software you already use — so no family slips away.
14-day money-back guarantee · No long-term contracts · Works with Procare, brightwheel, Lillio & more
You Care for Children — Not a Ringing Phone.
Most centers don't lose enrollments to a lack of demand. They lose them in the gap between when a parent reaches out and when anyone follows up. Here's where it leaks:
- Enrollment inquiries going cold before anyone follows up
- Parents calling during class hours and hitting voicemail
- Waitlist families never re-contacted when a spot opens
- Tour scheduling & follow-up slipping through the cracks
- Staff pulled away from the classroom to answer the phone
- No steady pipeline of new enrollments
One System to Answer Every Parent, Book the Tour & Fill Every Spot
Every tool below is set up, branded, and managed for you — and connects to the CRM and phone numbers you already use.
AI Front Desk
AI that answers every enrollment inquiry — call, web & text — in seconds, answers parents' questions, and books tours 24/7, so your staff stays with the children.
Calls · Web · SMS Try the Voice AI →Voice AI & IVR
A business phone system with Voice AI that answers and routes parent calls, handles overflow during class hours and after-hours, and books tours straight onto your calendar — 24/7.
Voice AI Call Handling Try the Voice AI →Waitlist & Family Reactivation
Automatically re-engages waitlisted families the moment spots open, and nurtures past inquiries — so seats never sit empty.
Waitlist EngineInquiry, Tour & Enrollment Pipelines
Visual pipelines that track every family from first inquiry through tour, application, and enrollment — so no family slips away.
Inquiry → Tour → EnrollManaged Front-Desk Assistant (VA)
An elite, vetted virtual assistant — placed and managed by OneSpot — to answer inquiries, follow up with families, schedule tours, and handle admin like a front-desk coordinator, at a fraction of the cost.
Placed & Managed For YouEnrollment Lead Ads
Done-for-you advertising and lead management that fills your pipeline with local families looking for care — captured, routed, and followed up automatically.
Ads + Lead ManagementDon't Take Our Word for It — Hear the AI Answer.
Click below and our Voice AI will ask you a few quick questions — exactly the way it would greet and help a parent calling your center. Talk to it like it's a real call.
Call the Voice AI — (888) 828-8414Call now and have a real conversation — it answers, qualifies, and books just like it would for your business.
Your CRM Stays. We Make It Respond Instantly.
You've already built your center on the childcare software you trust. ChildCareSolutions doesn't replace it — it sits alongside it as your inquiry-answering and communication layer, so every parent gets a response while your software stays your source of truth.
- Instant response to every web & phone inquiry
- One inbox for calls, SMS, email, and web chat
- Two-way sync of contacts & activity where supported
- Smart routing for new inquiries vs. enrolled families vs. waitlist
Works alongside Procare · brightwheel · Lillio (HiMama) · Kangarootime · Sandbox & more.
Every Missed Inquiry Is an Empty Seat
Parents researching care contact several centers — whoever answers first and books the tour usually wins the family. ChildCareSolutions makes that response automatic, day or night.
Get StartedUp and Running in Days, Not Months
Discovery
A short call to map your lead sources, your follow-up, and the CRM and numbers you already use.
Connect
We stand up your ChildCareSolutions workspace and connect it alongside your childcare software and phone numbers.
Launch
AI call & text, IVR, pipelines, and your managed assistant go live — branded to you.
Grow
Optional ads fill your pipeline while we track every lead, call, and conversion.
Choose Your Plan. Add What You Need.
No long-term contracts. Every plan is backed by our 14-day money-back guarantee — and your setup fee is waived when you start today.
Essentials
$997 setup (Waived if You Start Today)
Everything you need to answer, tour, and enroll every family.
- Childcare CRM workspace
- Business phone + IVR menu
- Unified inbox: SMS, email & web chat
- Inquiry, tour & enrollment pipelines
- Review & reputation management
- Automated follow-up workflows
Pro · AI-Powered
$1,997 setup (Waived if You Start Today)
Everything in Essentials, plus AI that works your phones and follow-ups 24/7.
- Everything in Essentials
- Voice AI call handling, 24/7
- AI web, email & SMS responder
- Waitlist & family reactivation
- Advanced enrollment pipelines
- Reporting & conversion analytics
Custom
Tailored plan & pricing
For multi-location centers, franchises & larger programs that need a custom build, added seats, or specialized services.
- Everything in Pro
- Multi-user / team setup
- Custom integrations & workflows
- Dedicated account management
- Volume & partner pricing
OneSpot EMVA™ — Elite Managed Virtual Assistant Placement
Add a trained, fully-managed assistant (think front-desk coordinator) to your team — without the hiring, payroll, or HR. We source, vet, train, supervise, and manage them. You just hand off the work.
- They're our team, not your payroll — no W-2, benefits, or employer liability
- We recruit, train, onboard & quality-control every assistant
- Underperforming? We handle coaching and free replacements
- Dedicated Account Manager · escalations answered within 24 hours
- Secure by default — MFA, password managers, no credential sharing
- Perfect for answering inquiries, tour follow-up & enrollment admin
for 40 hrs/week · scoped to your hours via a simple Statement of Work
Request a VA MatchOneSpot Ads Manager
Done-for-you local enrollment lead generation. Minimum ad spend $1,500/mo; we recommend $3,000/mo (~$100/day) for steady enrollment inquiries.
CRM Connect
Add-on when you want ChildCareSolutions connected alongside an existing childcare platform with smart inquiry routing.
All plans are month-to-month. Mix and match add-ons as your business grows.
Know Another Center Director Who Needs This? Get Paid — Generously.
Our best clients come from people who already trust us. So we share the upside. Refer a center or program, and when they become a client, you both win.
Cash to you for every referral that becomes a paying client (after 60 days active).
Recurring — earn 5% of their monthly plan for as long as they stay. Real residual income.
Setup fee for the director you refer — their onboarding fee is waived as a thank-you from you.
No cap on referrals. Payouts begin once your referral completes 60 days as an active client.
Built for How Childcare Actually Runs
"Every parent inquiry gets an instant, warm response now — we filled three open spots in two weeks that used to sit empty while we played phone tag."
"Tour scheduling and follow-up used to eat my whole afternoon. OneSpot handles it, and our enrollment has never been steadier."
Frequently Asked
Do I have to replace my current CRM?
What happens when staff are with the children?
How does the AI talk to parents?
What does the managed assistant do?
How is the advertising priced?
Am I locked into a contract?
The Childcare Enrollment Playbook.
Not ready to start yet? Grab our free guide — the systems top centers use to respond to every inquiry, book more tours, and keep their waitlist moving.
- How to respond to inquiries before parents call elsewhere
- Tour scripts that turn inquiries into enrollments
- Waitlist reactivation that fills open spots fast
Ready now instead? See plans & get started →
Send Me the Free Guide
Enter your details and we'll email it instantly.